Invitation letter for visitor visa

If you need an official letter of invitation for your visa application, please submit all required information via the form below.

Please attach a legible copy of your passport showing your name, date of birth, and passport number.

Invitation letters will only be sent by e-mail and only to participants who are registered for the conference and have submitted a contribution (presentation or poster).

Personal details

Please indicate your personal details and attach the required copy of your passport. This data is required for the preparation of the invitation letter.

Salutation

First name

Last name

Address addition (institute, company, appartment number or similar)

Further address addition

Street and house number

Postcode

City

Country

Day of birth (DD.MM.YYYY)

Passport number

Copy of passport

E-mail address

Details of your conference participation

Please indicate details of your conference participation.

Participant number (you will receive teh number after you have registered for the conference)

Have you submitted a contribution (talk or poster) to the conference?

If a contribution has been submitted, please indicate the title of the abstract here.

Declarations

Please agree to the declarations and the use of the transmitted data.

I hereby confirm that I have provided you with correct information to the best of my knowledge for the purpose of obtaining an official invitation letter from the Deutsche Physikalische Gesellschaft e. V. (DPG) for my visa application to participate in the DPG Spring Meeting 2026 in Mainz, Germany. I understand that the DPG may not be able to contact or intervene with any Embassy or Consulate office abroad on my behalf, and the DPG is not liable for my visa application. I agree that the DPG will not incur any expenses or liabilities caused due to my travel or stay in Germany. I have read the declaration and I accept it.

I agree that my data may be stored and used by the DPG for the above mentioned purposes. I have read the DPG's data protection declaration (www.datenschutz.dpg-physik.de) and agree to it.